At The Sapphic Compass, we value your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use and safeguard your data when you interact with our website, submit applications, or contact us.

1. Information We Collect

We collect information that you provide to us voluntarily, such as:

• Name, email address, and contact details

• Country of residence

• Responses to chapter applications

• Any information you share when contacting us

We may also collect non-identifying information automatically, such as:

• IP address

• Browser type and version

• Pages visited and time spent on the website

2. How We Use Your Information

We use the information you provide to:

• Review and process chapter applications

• Communicate with you about chapters, updates and future journeys

• Respond to inquiries and support requests

• Improve our website, services and user experience

We do not sell or share your personal information with third parties for marketing purposes.

3. Legal Basis for Processing

Under GDPR, we process your personal data based on:

• Consent — you provide your information when submitting an application or contacting us

• Legitimate interests — to manage and curate chapters effectively, maintain communication, and improve our services

4. How We Store and Protect Your Data

• Your data is stored securely using Microsoft 365 and/or Squarespace systems.

• We implement reasonable technical and organizational measures to prevent unauthorized access, loss, or disclosure.

• Only authorized staff and service providers with a need-to-know have access to your personal information.

5. Sharing Your Information

We do not sell, rent, or trade your personal data. We may share limited information with:

• Service providers (e.g., Stripe for payments) who process data on our behalf

• Authorities or law enforcement, only if required by law

6. Your Rights

Under GDPR and UK data protection law, you have the right to:

• Access the personal data we hold about you

• Request correction of inaccurate information

• Request deletion of your personal data

• Object to or restrict processing

• Withdraw consent at any time

To exercise your rights, contact us at: hello@sapphic-compass.com

7. Cookies and Tracking

Our website uses cookies to improve functionality and user experience. Cookies may be used to:

• Remember site preferences

• Analyze site usage

• Improve website performance

You can manage cookie settings in your browser at any time.

8. Data Retention

We retain personal data only for as long as necessary to:

• Process applications and payments

• Fulfill legal or regulatory obligations

• Maintain records for operational purposes

9. Third-Party Links

Our website may include links to third-party websites. We are not responsible for the privacy practices of these external sites.

10. Updates to This Policy

We may update this Privacy Policy from time to time and visiting the website acknowledges these changes.

11. Contact

For questions or concerns about this Privacy Policy or your personal data, please contact:

hello@sapphic-compass.com